Society of Hispanic Professional Engineers
University of South Florida
Article I – Name
Section 1 -NAME
The name of this organization shall be the Society of Hispanic Professional Engineers (S.H.P.E), hereinafter referred to as SHPE in this Constitution.
Article II – Purpose/Affiliation
Section 2 -PURPOSE
SHPE is a nonprofit organization whose primary function is to increase and achieve the development of Hispanic and non-Hispanic students in the fields of engineering, mathematics, science and other technical professions. SHPE helps to promote educational excellence along with professional and personal growth, economic opportunity, and social equity. Through these responsibilities, we can enhance pride within our organization and reinforce our reputation as a vital Hispanic organization.
Section 3 –AFFILIATION
SHPE is affiliated with SHPE National with which SHPE coordinates conferences and provides its members with leadership training, networking and recruitment opportunities with engineering related companies.
Article III – Membership
Section 1 –MEMBERSHIP
A. SHPE membership is open to anyone, USF students and Non – students alike. However, non-students may not exceed 20% of the general membership and do not have voting rights.
B. Membership shall not be denied or abridge to any person because of race, color, creed, religion, age, national origin or by reason of physical disability.
Section 2.MEMBERSHIP STATUS
A. SHPE shall allow two distinct levels (types) of membership which resets every year at the beginning of the Fall Semester:
1. General Membership:
a. General Members shall be allowed to attend general meetings and participate in club activities and events. However, they may not vote during officer impeachment. They may, however, vote for all other business at general meetings.
2. Active Membership:
a. Active members are defined as those general members who have attended two consecutive general meetings and two activities including the conferences held by the organization on the same semester. This requirement shall be explained to all members during the first general meeting and to all new members as they join the organization. 100% of active membership must be USF students.
Section 3-INDIVIDUAL MEMBER CODE OF CONDUCT
A. Any member may be suspended or expelled for:
1. Failing to comply with any regulation of this Constitution.
2. Repeated infractions of rules and regulations of USF.
3. Any member can be permanently removed from active and general membership status by two-third vote of the executive board.
4. Members are responsible for compliance with all public law as well as University rules and regulations (Refer to USF Student Code of Conduct).
Section 4 –REMOVAL OF MEMBERSHIP
A. The removal process of a member from the organization is as follows:
1. If a member has violated any rules of conduct, the president shall remove the member through Blackboard and send a notification to the member of their removal.
2. If a member has requested to be removed, the president shall remove the member through Blackboard and confirm the member’s removal.
Section 5-MEMBERSHIP VOTING RIGHTS
1. In order for members to vote, each member must qualify as an active member or as a general member as stated in Article III – Section 2, A.
2. Non USF student do not have the right to vote.
Section 6 – MEMBERSHIP DUES/FEES
1. There will be no fees for members to join the organization. Members have the option, although not required, to join SHPE National for a year for a small fee.
ARTICLE IV- QUORUM
A. A quorum during general meetings shall be composed of fifty percent of the executive office and one general membership including active voting members. This quorum shall be observed unless otherwise stated on this constitution.
ARTICLE V- OFFICERS
a. The Officers of this organization shall be elected to these positions and comprise the executive board. These officers’ responsibilities are as follow:
It shall be the duty of the president to provide leadership, direction and administrative guidance. He/she shall:
i. Preside at all regular and special meetings of SHPE and over the executive board.
ii. Be an advisory member of all committees and is responsible for general supervision and delegation of all work SHPE.
iii. Create and submit Continuous Feedback Forms (CFF) to SHPE National.
iv. Retain the right to appoint a Parliamentarian whenever necessary.
v. Recommend the removal of any elected or appointed officer who fails to perform the duties of his/ her office.
vi. Strengthen public relations and maintain cooperative relationships with other organizations.
vii. Add or Remove members from the list serve.
VICE-PRESIDENT OF INTERNAL AFFAIRS
It shall be the duties of the Vice-President of Internal Affairs to:
i. Perform all duties of the president in the absence, incapacitation of the president and Vice-President of External Affairs, or at the request of the President.
ii. Contact faculty/staff for presentations in meetings, sponsorships, networking, and job recruitment.
iii. Oversee activities of the public relations, historian, sports coordinator, and recruitment chair.
VICE-PRESIDENT OF EXTERNAL AFFAIRS
It shall be the duties of the Vice-President of External Affairs to:
i. Perform all duties of the president in the absence, incapacitation of the president and Vice-President of Internal Affairs, or at the request of the President.
ii. Contact company executives for presentations for meetings, sponsorships, networking, and job recruitment.
iii. Oversee activities of the community service, corporate, conference, and fundraising chair.
It shall be the duties of the Treasurer to:
i. Serve as chief fiscal officer.
ii. Keep a financial ledger with all debits and credits posted.
iii. Prepare any and all financial reports requested by the President.
iv. Report on the financial situation of SHPE upon request by majority vote of general membership.
v. Responsible for the collection of duties, fees, or any other charges necessary and proper for the functioning of this organization.
vi. Stimulate growth and financial stability.
vii. Assist in the direction and coordination of fundraiser activities.
It shall be the duties of the secretary to:
i. Record, keep and make available copies of the meeting minutes.
ii. Dispatch correspondence as directed by the President.
iii. Responsible for adding or removing members to the list-serve.
It shall be the duties of the Public Relations to:
i. Be responsible for the advertising of the organization’s activities, meetings and social events. The advertisement will be made in form of fliers, newspapers, etc.
ii. Will remind members about meetings and other events through social means, i.e., email, facebook, etc.
It shall be the duty of the Webmaster to:
i. Keep SHPE’s website organized and up to date.
It shall be the duty of the Historian to:
i. Be responsible for preserving the organizations historical records. These records may or may not include scrapbook, journal, photo album, etc.
ii. Keep in close communications with the Secretary and Public Relations chairperson to ensure the accurate recording of this organization’s history.
iii. Take photographical records of events and meetings.
It shall be the duty of the Sports Coordinator to:
i. Attend meetings on intramural sports and seek sports for SHPE members to partake in.
ii. Poll members on which sports they wish to participate in.
iii. Attend all sporting events SHPE is affiliated in.
It shall be the duty of the Conference Chair to:
i. Organize and track official conferences. (SHPE, HENAAC, NILA, RLDC)
ii. Work with Internal Vice President and Treasurer in organization of conference participation.
It shall be the duty of the Corporate Chair to:
i. Develop and maintain an updated corporate proposal to be sent to potential corporate partners.
ii. Engage in corporate networking and present SHPE to potential sponsors.
COMMUNITY SERVICE CHAIR
It shall be the duty of the Community Service Chair to:
i. Organize community service events on and off campus.
ii. Keep track of members’ participation in these activities.
It shall be the duty of the Fundraising Chair to:
i. Develop strategies and activities for the chapter to raise money for SHPE
ii. Carry out and keep track of fundraising events and amounts raised.
It shall be the duty of the Recruitment Chair to:
i. Plan and execute activities for new member recruitment
ii. Become aware of and participate in school activities that attract potential new members
ARTICLE VI-ELECTIONS AND VOTING
Section1. ELECTION OF OFFICERS
A. All of the officers shall be elected by majority vote of the active members on election day:
Section 2.TIME OF ELECTIONS
A. Election of officers shall be held towards the last general meeting of each Spring Semester by secret ballot; said officers are to be installed and assume office immediately after the end of the Spring Semester
B. Nominations for office shall take place during the general meeting one-week prior to elections. Nominations and Election Day are to be decided by the executive board. The president or the officer in charge of elections shall declare, “Voting procedure has now begun” on Election Day. Once this statement has been made, only those active members already present in the room are eligible to vote.
Section 3.QUALIFICATIONS FOR HOLDING OFFICE
A. The nominee must currently hold active voting membership status as stated in Article III, section 2, subsection A, 2
B. The nominee must be a USF student currently enrolled and have a minimum GPA of 2.3
C. Upon election or appointment to a position as an officer, that officer must maintain active voting membership status or he/she will automatically forfeit his post. In such an event, the vacancy shall be filled according to Article VI, section 5
D. No person shall hold the same office position for more than two electoral terms, where an electoral term consists of the Fall and Spring Semester of the same academic year.
E. Any officer elected to office must not have any type of felony record, violated the university rules regulations (Refer to the USF Student Code of Conduct) or committed any act of hazing as stated in Article X, section 1
Section 4.DECISION MAKING BY THE EXECUTIVE BOARD
A. All decisions necessary and proper for the functioning of this organization shall be made by the officers during officers’ meetings.
B. All officers must be present at the officers’ meeting in order for a decision to be valid. These meetings will be held at least once a week including general meetings.
C. Each officer shall have one vote. All decisions shall be arrived at by a majority vote. Once a decision is reached, it must be upheld by all officers.
D. The Secretary will present all decisions reached to the members at the next general meeting by reading of the minutes of the officers’ meeting.
E. At any time thereafter, the membership may object and overthrow any decision by a majority vote of the general membership. At that time, a general discussion shall ensue and an alternative solution shall be reached by majority rule of the general membership.
F. Before reviewing any question, which by its nature deal with or is under a committee’s review. The president will obtain from that committee’s chairperson a report with the committee’s recommendations. All committee recommendations must be the result of a majority vote of all members of that committee.
Section 5.VACANCY OF AN OFFICE
A. Upon a vacancy due to any reason except impeachment, the vacancy shall be filled by someone chosen by the unanimous decision of the remaining officers.
B. If all remaining officers cannot agree on a single choice, then nominations will be held at the next general meeting and elections held during the following general meeting after nominations.
C. If more than one vacancy exists simultaneously, then elections will be necessary. Nominations shall take place during the next general meeting and elections during the following general meeting after nominations.
D. The vacancy must be filled by a member who qualifies for holding office as stated in Article VI, section 3.
E. No member currently serving as an officer may be nominated or elected to fill a vacancy in another office.
A. Any officer who has been impeached shall be ineligible for election in the office.
B. Impeachment of any officer shall only occur with a two-third-majority vote of the executive board. The office shall be filled according to Article IV, section 4.
A. The Advisor is to help guide and support the organization through the use of resources and opportunities.
1. If the Advisor does not support or communicate with the organization, it shall be up to the officers to decide on replacing the Advisor with a new faculty/staff member with leadership abilities.
ARTICLE VII- MEETINGS
A. General meeting of this organization shall be once every two weeks with the exact day of the week, time of day, and place of meeting being determined by the executive board.
B. Special meetings of the total membership may also be called if the executive board decides that one is necessary.
C. Officer’s meetings may not be confidential but must be open to all interested members. However, non-officers may not vote, or participate in the discussions during officer meetings but may only observe. Any non-officer not observing this rule may be asked to leave.
D. Once newly elected officers are determined, there shall be an officer transition meeting by no later than 2 weeks following election of new officers.
ARTICLE VIII- PARLIMENTARIAN AUTHORITY
SECTION 1. PARLIMENTARIAN AUTHORITY
A. All meetings shall be conducted according to Robert’s Rule of Order, Newly Revised, unless otherwise stated in this constitution.
a. It is up to the discretion of the President to enforce this rule.
ARTICLE IX- AMENDMENTS
A. This constitution may be amended at any general meeting of this organization by a two-third vote of all currently active voting members, provided that the amendment had been submitted in writing at the previous general meeting and presented to the membership at that time. Every amendment shall be brought to OSO within a week of passing the amendment for final approval.
B. Amendments and revisions to the constitution must be reviewed by the Office of Student Organizations once adopted by the organization.
ARTICLE X- HAZING
Section 1.ANTI-HAZING CLAUSE
A. “This organization prohibits its members, both individually and collectively from committing any acts of hazing as defined herein:
a. “Hazing" as defined by §1006.63, Florida Statutes, means any action or situation that recklessly or intentionally endangers the mental or physical health or safety of a student for purposes including, but not limited to, initiation or admission into or affiliation with any organization operating under the sanction of a postsecondary institution, regardless of a person’s willingness to participate. "Hazing" includes, but is not limited to, pressuring or coercing the student into violating state or federal law; any brutality of a physical nature, such as whipping, beating, branding, exposure to the elements, forced consumption of any food, liquor, drug, or other substance; or other forced physical activity that could adversely affect the physical health or safety of the student; and also includes any activity that would subject the student to extreme mental stress, such as sleep deprivation, forced exclusion from social contact, forced conduct that could result in extreme embarrassment, or other forced activity that could adversely affect the mental health or dignity of the student. Hazing does not include customary athletic events or other similar contests or competitions or any activity or conduct that furthers a legal and legitimate objective.
b. In addition to Florida Statutes §1006.63, hazing as defined by the USF system also includes, but is not limited to, the forced use of alcohol; morally degrading or humiliating games and activities; physical and psychological shocks; deception; verbal abuse; personal servitude; kidnapping; deprivation of privileges granted to others in the organization by use of force or duress; and any other activities which are contrary to academic achievement, the stated purpose of the local and/or (inter)national organization, and/or the mission, policies or regulations of the USF system or applicable state law.”
ARTICLE XI- ORGANIZATION AGREEMENT
A. Organization agrees to abide by Florida State Statute #1006.63 regarding hazing. Furthermore, agrees to abide by all Office of Student Organizations policies as outlined in the student handbook, to check the organization’s mailbox regularly, to communicate via email upon request, and to update the organization’s records whenever there is a change.